Salary Offset: In accordance with the Debt Collection Act of 1982 and 5 U.S.C. Requests for MCC changes for miscellaneous expenses (non-travel related expenses for lien fees, investigator expenses, administrative summons expenses or Right to Financial Privacy Act expenses) on a restricted travel card account will not be considered. The TMC will issue the transportation ticket three or four days prior to the scheduled departure date and will email or fax an invoice to the traveler, confirming the ticket has been purchased. The government credit card contractor will issue a letter to notify the travel cardholder and offer the travel cardholder an opportunity to avoid cancellation if the past due balance is paid within ten days from the date of the letter. Travelers should ensure that: If using ETS, the method of reimbursement should reflect CBA on the transportation ticket and the CGE fee. If the account remains unpaid at 55 days, the government credit card contractor will send the travel cardholder a pre-suspension notification. 0000004421 00000 n Each travel card reflects an individual billed account established in the travel cardholder's name. G. Limit travel advances to employees on the Agencys payroll (no invitational travelers). Employees with suspended or cancelled government travel cards. hb```b``9d31 +P#&0A :GKcXCo2) 170aaTm jaaLO}%r{>u1Eg(D.vhtb43ql Page 2 . If an employee's travel card account was cancelled as a result of non-payment and the employee wants to pursue reinstatement, the outstanding balance on the account, including late fees, must be paid in full. The travel card can only be used for official government travel and travel-related expenses while in official travel status. L. No.105-264). 481 0 obj <>stream When a second instance of an NSF occurs in a rolling 12-month period, the government credit card contractor will automatically cancel the travel cardholders account. Travel cards with air, lodging, and/or rental car transactions without meal spend may be flagged for policy noncompliance. t2 WebThe Travel and Transportation Reform Act of 1998 (Public Law 105-264) mandates the use of the Government contractor-issued travel account for all employees on official Government business. Managers must retain copies of approved manual travel authorizations and vouchers, and all supporting documents for six years. The IRS exempts the following groups of travelers from the mandatory use of the government travel card: Employees who have a government travel card application pending. A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. Billing cycle - The period of time commencing on the fourth day of the month and ending on the third day of the following month. Activating the renewal card automatically cancels the expiring card. Personal funds/personal charge card (except for purchases of common carrier tickets over $100). At the time of suspension, any special privileges assigned to the account, such as an increased card limit, will be revoked. Employees are required to use split disbursement. H\0 R)t,} N ""o_?x8vc_.muppm$][5$i|zp;v>l\3O=0 Mn[K,Uy|~Fo}0V5$Um-IO5&KZk~j&y0MddS~EF99,d{+YF608t.\sJ~,t8BA t8BA t8y]&M 7an r#7OOOOOOOOOOOOOOOOOOO77eU=f}E}ek{L.B"e&TfD=Lt!o7o7o_N1f0_d. The travel card cannot be used to pay for travel expenses of employees performing NTEU business unless the IRS has approved it. hb```I,\UB cb2p=\w9l_@%] @++ H6cxix4sB>8;XPH0 qw0et0Ft`$X47a@ :|PrDL&C 0Hn 1AuH#@Zu#R9pO3Q` B WebSalary offset is the collection (by deduction from the amount of pay owed to the cardholder) of any amount the cardholder owes to the travel card vendor as a result of undisputed Delegation Order 1-49, Exemption to Travel Card Mandatory Use Policy, grants authority to the director, Credit Card Services, to grant exemptions to the mandatory use policy to employees who believe they would incur a hardship if required to obtain and use the government issued travel card. The travel cardholder is responsible for paying undisputed charges timely regardless of whether reimbursement has been received. 0000003733 00000 n Travel card is canceled when traveler retires or leaves the IRS. Travel cardholders are responsible for timely payment of all undisputed charges. 0000007509 00000 n Travelers do not need to use personal funds for mission-related travel expenses, can manage their GTCC account online, and reimbursement is streamlined through DoDs travel systems. Merchant category code templates - A grouping of MCCs assigned to each individually billed travel cardholder's account based on the travel cardholder's anticipated purchasing activity. This fare must be purchased with the employees individually billed government travel card account (IBA) or the centrally-billed account (CBA) if traveler hasnt received their IBA. Reviewing, reconciling and certifying monthly CBA statements of account for payment and sending them to the CFO, Travel Management, Travel Operations office. Disputing any incorrect or unauthorized charges that may appear on the monthly statement of account timely. Complete the manual travel authorization form. For most travel cardholders, the card limit is $5,000 per billing cycle. Travel cardholder - The IRS employee who has been trained and authorized to use the individually billed account. If an account has been suspended two times during a rolling 12-month period for undisputed amounts and becomes past due again, the government credit card contractor can cancel the travel card account. WebUse this form when you have a nonexempt worker who will work a shift of six hours or less and both you and the worker wish to waive the required 30-minute meal break. 0000005893 00000 n Salary Offset is the collection of an undisputed amount via a direct deduction from a cardholders payroll disbursement or retirement annuity on behalf of the travel card vendor for any amount owed. endstream endobj startxref The LB&I International Travel Office has been delegated the authority to grant exemptions to the mandatory use of the government issued travel card for IRS business outside the United States, except for Chief Counsel employees. Concurring with or rejecting employee requests to use the CBA. Travel cardholders will be notified via email with detailed instructions when they are required to complete the refresher course. A supervisor signature is also required at most agencies. Relocating employees and family members may use the CBA for house-hunting trips and en- route travel if the employee does not hold a government credit card. WebThe Citi DoD Travel Card is accepted at greater than 35 million locations worldwide. 0000000856 00000 n Ensuring that airfare/train and reservation fees charged to the CBA have the form of payment shown as CBA (not personal or Government Travel Card) on the employees travel voucher. The traveler will use ETS to complete and sign a travel authorization. WebDoD Travel Issues March 2022 John F. McCarthySenior CounselWashington Headquarters Services & Pentagon Force Protection AgencyOffice of General CounselThe PentagonWashington, DC703-693-7374john.f.mccarthy44.civ@mail.mil Guiding Principles Public office may not be used for private gain Federal property may be used only for The CBA is a credit card account that travelers can use to charge common carrier transportation expenses and is available to: Employees when issuance of the government contractor-issued travel card would adversely affect the IRS mission or put the employee at risk. When travel is not being charged to the traveler's home organization, the correct funding codes must be obtained from the organization funding the travel. Upon receipt of the travel card, travel cardholders must verify the accuracy of the information on the transmittal document and on the travel card. See IRM 1.32.1, IRS Local Travel Guide for more information. Employees who are not eligible to receive a government contractor-issued travel card. Special privileges for travel cardholders with relocation expense authorization include an increased card limit and enhanced merchant category code templates. The government credit card contractor may consider salary offset for outstanding undisputed travel card charges suspended accounts. Travel cardholders must contact the government credit card contractor representative within 90 days from the "transaction date" of the erroneous charge(s). L. No. A. Reply . A directorate of the Defense Support Services Center, under the Defense Human Resources Activity, An official website of the United States government, Government Travel Charge Card Regulations , Overseas COLA Spendable Income Tables Alt, Government Travel Charge Card Regulations [PDF, 46 pages], Travel and Transportation Reform Act of 1998 [PDF, 9 pages], Hosted by Defense Media Activity - WEB.mil. Use of the travel card is mandated by the Travel and Transportation Reform Act of 1998 [PDF, 9 pages]. Employees for whom the issuance of a government travel card would adversely affect the mission of IRS or put the employee at risk. All potential travel cardholders must first complete the travel card self-study training course. Restricted card uses for any non-travel merchant category codes and high-risk merchant codes. The CFO, Deputy CFO , and Credit Card Services share joint responsibility for the Government Travel Card Program. Information is available on the IRS Source website by, selecting Travel Voucher Considerations. The signed travel authorization reflecting CBA as the method of reimbursement will route systemically to a credit card services conditional router for review and approval. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. The term "individually billed" account is synonymous with travel card, credit card, government issued travel card and IBA. Reduced spending limits on travel cards during periods of non-travel status. The IRS will notify the employee in writing of its intention to collect the debt. Higher limits are provided for special circumstances such as extended travel. The TMC will issue the CBA ticket and notify Credit Card Services of the emergency issuance. %PDF-1.6 % Inappropriate use - Use of the IRS government credit card to make purchases not approved, funded and authorized by or in conformance with applicable IRS travel card and CBA guidelines. hbbb`b``3 +> q endstream endobj 499 0 obj <>/Metadata 150 0 R/PageLabels 142 0 R/Pages 145 0 R/StructTreeRoot 152 0 R/Type/Catalog/ViewerPreferences<>>> endobj 500 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/Properties<>/Shading<>>>/Rotate 0/StructParents 0/TrimBox[0.0 0.0 216.0 540.0]/Type/Page>> endobj 501 0 obj <> endobj 502 0 obj <>stream See State Tax Information. When properly submitted travel claims are not paid by IRS within 30 days, IRS will reimburse a late payment fee. Training is a prerequisite for obtaining a travel card. However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. Examples of inappropriate use include: Using the card without prior travel authorization; Using the travel card by a non-authorized user; Purchasing meals within official work location/commuting area (unless employee is in official travel status entitled to meals and incidental expenses (M&IE); Renting automobile without prior authorization; and. COMDTINST M4600.18 . Complying with the terms and conditions of the Cardholder Account Agreement. No more than 15% of the employee's disposable pay per pay period will be collected under this procedure. Refer to the Joint Travel Regulations (JTR) [PDF] for information on authorized travel expenses. Each charge and credit transaction that posts to the travel cardholder's account during the billing cycle will be itemized on the statement of account. The government credit card contractor will reactivate a suspended travel card after payment has been received. The monthly statement of account reflects activity on the account for the billing cycle. A comprehensive guide to travel time pay rules in Californiawhen employees are entitled to be paid for travel time and how to recover those lost wages. Charging travel expenses of several travelers on one travel card. There are four types of government credit cards issued to federal employees: Purchase Card: issued for the purchase of supplies and services required for the Agency's mission. Failure to pay undisputed charges is a conduct issue that could result in disciplinary action. 0000011522 00000 n If the merchant's name and the charge(s) are not recognized by the travel cardholder, the cardholder should immediately contact the government credit card contractor to initiate a transaction dispute so the unrecognized charge(s) can be removed and a new travel card issued. ;+!sE~3@4qfN6 }nuJi3M7H486(uB@Smlg [9]@ 0000015659 00000 n 0000001857 00000 n Credit Card Services is responsible for reviewing travel card transaction reports to ensure charges are appropriate and business-related. Chip and PIN - A computer chip embedded in the card and personal identification number (PIN) used to enhance security. MCC templates are an element of the system of internal controls for the credit card program, designed to reduce the potential for inappropriate credit card use. If the manager determines the requirements are met, the manager will forward the approved request to the Credit Card Services mailbox. Labor has also promised to honour a commitment by the previous government to slash income taxes from 2024/25, cuts that are projected to cost a budget-busting A$254 billion over the first 10 years. The statement of account is available electronically if the travel cardholder selects "Go Paperless" on the government credit card contractors website or is mailed to the statement billing mailing address provided by the travel cardholder. At this point, Salary Offset will be initiated by the bank. For example, if a travel cardholder account is suspended in May 2020, the suspension will continue to be considered as the first suspension until May 2021 when it will drop-off of the 12-month calendar. Travelers must present the form to the hotel at check-in. The PIN will be used at chip enabled merchant terminals and for standard travel cardholders to obtain cash from the ATM for official IRS travel expenses that cannot be charged using the travel card. 0000000016 00000 n At a minimum, employees must use the government travel card to pay for transportation, lodging and rental cars. Travel cardholders must timely pay all charges on their statement of account that have not been disputed timely. Informing the TMC that the CBA will be used to purchase the common-carrier transportation tickets. New employees who are exempt until they obtain a government travel card. 5514, DJMS-AC provides salary offset collections from members pay to non-DoD agencies (example: delinquent Government Travel Card bill). Our Customer Service Center Initiating appropriate action to notify Labor Relations of delinquent accounts and inappropriate use. If the ticket has been invoiced, the ETS travel authorization must be left open. Additionally, the cardholder will incur enrollment fees and three late payment fees; these fees are non-reimbursable. The document is stamped in ETS and the traveler receives a general email message indicating the status. (6) IRM 1.32.4.2.1.1 (4) h., Exemptions to Mandatory Use of Travel Card Policy, deleted text Employees who have relocated and staying in temporary quarters. Employees are required to use their government travel card for temporary quarters in accordance with the rules governing mandatory use of the government travel card. 0000007069 00000 n Duluth will then transfer the employee to the leisure desk to have an agent book the personal travel portion. 105264). Disapproved (returned) CBA transportation requests - Current travel cardholders who selected CBA as the method of payment for transportation in ETS and were disapproved, must cancel the current transportation reservation and create a new reservation using their travel card. An additional fee applies for each ticket issued. 5584 (a) (2), the head of an Executive agency is authorized to waive an amount not more than $1,500 (per individual claim), while higher amounts must be waived by an "authorized official," which under 5584 (g) (2) is the Director of the Office of Management and Budget (OMB). A credit will not be issued for the paper ticket until the ticket is returned to the TMC. 0000019123 00000 n Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration.

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